A Guide for Healthcare Equipment Managers

4 Tips for Seamlessly Moving Medical Equipment

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A Guide for Healthcare Equipment Managers

Because there is very limited downtime in healthcare environments, achieving a seamless move requires a comprehensive plan, careful timing, and execution by a logistics company that has experience handling delicate, high-value equipment. This guide explores key considerations healthcare equipment managers will need to consider when relocating their facility’s medical equipment.

#1 Experience Matters Most

When it comes to handling medical equipment, experience matters. Seek out a company that has a proven track record of successfully transporting healthcare equipment. Movers with this experience understand the need to safely disassemble, pack, transport, and reassemble fragile high-value equipment. Review testimonials and case studies, and, if possible, speak to their past customers to better understand the level of care they provide.

#2 Develop a Comprehensive Moving Plan

Every medical facility relocation project is different. A reputable moving company should inventory each piece of equipment and develop a comprehensive plan that outlines the steps involved in their safe relocation. This tailored approach minimizes the risk of mishandling and damage during transportation. A comprehensive move plan will provide details of the planned relocation. For example, it should answer the following questions:

  • Who are the official points of contact (including their contact details)?
  • What will need to be moved?
  • What is the condition of each piece pre-move?
  • Are there any special handling requirements (or training required)?
  • What will need to be disassembled?
  • What will need to be packed?
  • Does the temperature of the equipment need to be controlled?
  • How will the moving company pack the equipment?
  • How will the equipment be transported?
  • When will each phase take place?
  • How long will each phase take to complete?
  • Are there any crucial deadlines?
  • Is there a need for additional insurance, permits, clearances, HAZMAT, or documentation?
  • Are there any regulations or standards that apply to the relocation of the equipment?
  • Where will the equipment need to be placed?
  • What is the condition of each piece post-move?
  • Which equipment requires reassembly and calibration?
  • Who will manage troubleshooting?
  • Who will sign off on the completed move?

#3 Keep Lines of Communication Open

Just as we have become accustomed to constant updates, reminders, and confirmations from medical professionals, it is also important to review the moving plan and timelines with your moving company in advance of the move. And, because circumstances can change in an instant, it is important to be in close contact with the moving team. For example, regular updates on move progress including the availability of key pieces of medical equipment can help you minimize downtime and avoid disrupting patient care.

#4 Pre- and Post-Move Support & Technical Assistance

One of the most important reasons to use an experienced moving company is that relocating medical equipment involves much more than transporting it from one place to another. You need a company that will inventory each piece and track its location throughout the process. Some equipment will be extremely sensitive and require expert packing skills to ensure its safety. Disassembly and reassembly of these and other pieces will also need to be handled with care. If there is any troubleshooting needed, it is important to have a team that can manage this function as well. This level of support is essential for equipment that facilitates patient care.

Interstate Logistics for Seamless Medical Equipment Moves

Now that you know how important it is to select a moving company that has experience handling sensitive medical equipment, we’d like to offer you a solution. Interstate Logistics has been helping federal, state, and local governments, universities, and commercial enterprises move for more than 80 years. Interstate attributes its long-standing success to its commitment to delivering quality, treating people with respect, and exhibiting outstanding professionalism. To learn more about Interstate Logistics’ Healthcare Solutions, visit us on the web or call us today at 800.745.6683.

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