Clear Communication for Successful Data Center Relocation
Get a QuoteData is a business’s lifeblood. When business data needs to be relocated, it’s not as simple as unplugging a few cords and loading the equipment into a truck. Seamless data center relocation requires extensive planning, specialized processes, and clear communication every step of the way.
Let’s explore how clear communication with specialized IT and data center relocation experts can help protect data, reduce risks, and ensure a smooth, stress-free moving experience.
Minimizing Downtime
Downtime is costly, with Forbes estimating it can reach $9,000 per minute for large organizations. During a data center relocation, every minute matters. Miscommunication can lead to expensive mistakes.
Professional movers experienced in data center relocation understand this reality. They have the skills to both plan and execute a swift transition, reducing operational downtime and minimizing its associated costs. You’ll work together to identify your needs, develop a plan, and put that plan into action. By communicating at every turn, you minimize misunderstandings and ensure everything goes as expected.
Handling Sensitive Equipment
If you break a plate while moving into a new house, it’s probably not a big deal. Breaking a plate during a move is minor. Damaging servers, racks, or delicate IT equipment can cause major issues. These repairs or replacements are costly, especially when they cause downtime or data loss.
Instead of taking those risks, a qualified commercial mover with data center experience can work with you to plan for sensitive equipment handling during a move. Additionally, professional data center movers have access to equipment and packing materials designed for all kinds of IT hardware. This gives your equipment a safe way to get from Point A to Point B with consistent communication from the team transporting it.
Transitioning Power and Cooling Systems
Data centers require both power and proper cooling systems to operate. Disassembling, transporting, and rebuilding these complex systems must be done with care. Movers need to understand the systems they are handling. Clear two-way communication from the start is essential.
A qualified data center relocation company is skilled at helping you understand various power and cooling systems. They can handle moves of all sizes, from small server rooms to large-scale data centers, regardless of complexity. They’ll ensure systems are handled and set up properly in their new location, minimizing risks and downtime.
Managing Cabling Systems
Every data center is built using a multitude of cables, each with its own specific – and essential – purpose. Properly disconnecting, labeling, and reconnecting extensive cabling systems without errors is critical to a successful move without unnecessary downtime.
During the planning phase of a data center relocation, a qualified moving specialist will work with you to understand your current setup. This includes examining the individual cables that ensure they function properly. Then, they’ll ensure everything is properly labeled and organized to facilitate a smooth setup in the new location.
Protecting Data
Data keeps a business running and builds trust with customers. Inexperienced movers can leave data vulnerable. This increases the risk of breaches or leaks and may lead to a loss of customer trust.
Professional data center movers rely on industry best practices and maintain constant communication with the business to protect sensitive equipment and data. They safeguard against risks such as physical theft, unauthorized access, and data exposure, which could damage the business’s reputation.
Complying with Regulatory Requirements
Breaches aren’t the only risks of transporting data—there are also compliance and regulatory concerns to be mindful of. During the relocation process, companies must still adhere to all industry regulations, such as HIPAA or GDPR. If these requirements aren’t met—or if they aren’t properly communicated—companies could face hefty fines, reputational damage, or both.
Data center relocation experts help you understand and comply with legal and regulatory requirements. They protect customer data during the move with the same care you provide daily. This communication ensures your business stays compliant and preserves the customer trust you’ve built over time.
Maintaining Contingency Plans
One of the most essential pieces of any kind of data management is maintaining contingency plans. If issues arise during the move, a secure backup and disaster recovery plan ensures quick data recovery. This minimizes business disruptions effectively.
During the early stages of planning your data center relocation, your moving team will identify risks, create secure backups, and develop an implementation plan. Clear and thorough communication makes this step critical to a successful move.
Customizing Facility Design
Moving from one space to another may seem simple enough, but too often, the new space has different physical and technological layouts than the old one, requiring entire reconfigurations in order to get back up and running.
Qualified commercial movers with data center expertise offer tailored relocation strategies to fit the unique needs of each data center, plus clear communication every step of the way to guarantee a smooth transition. Together, you’ll develop a custom plan that allows for your current setup to successfully move into its new space. Then, the expert movers will execute on it, leaning on their specialized experience to properly manage any technical and logistical complexities along the way.
Coordinating Vendors
Data center relocation is rarely a one-man job. Especially for large, cross-country, or especially complex moves, multiple vendors and stakeholders may be involved in transporting the data center as quickly and efficiently as possible. IT specialists, cabling experts, professional movers, and other parties will all need to work together seamlessly to get the job done, requiring near-constant communication.
A qualified data center mover like Interstate Technology Logistics offers not only skilled internal professionals but also vetted external resources as needed. These experts are consulted during the planning and pricing of every project, ensuring everyone is on the same page from start to finish. Plus, you won’t need to worry about managing all the different individuals involved, either – data center relocation companies often offer comprehensive project management to coordinate all vendors and aspects of the relocation, from disassembly to reinstallation.
Allocating Time and Resources
Overall, data center relocations are a huge undertaking. And because they’re still managing their day-to-day responsibilities, it’s difficult to find the internal staff you’ll need to execute it – not to mention the expertise and budget required for the project.
Partnering with a dedicated provider of data relocation services will ensure you have the resources and expertise you need to execute the move, while also freeing up your internal staff to keep the business running in the meantime. Plus, the optimized processes – fine-tuned over years of experience – will minimize disruptions and reduce the overall costs associated with the move. When you work with Interstate Technology Logistics, you can expect clear communication at every turn, making it feel less like hiring a third-party provider and more like working with a team of your own.
Relocate Your Data Center Successfully
Data center relocations aren’t simple, but clear communication (and the right commercial moving company!) can eliminate many of the risks and challenges that make projects seem so daunting. Interstate Technology Logistics has been providing easy, safe, and reliable moving services for more than 80 years, and our team of experienced data center relocation professionals will work with you every step of the way to ensure your project is smooth and stress-free. To begin an expert data center relocation for your business, call 800.745.6683 today.